Email Archiving
all incoming and outgoing mail saved forever. Never deleted, easily accessed on demand.
Rackspace Update
12/23/22
On December 2nd, 2022, Rackspace, an email hosting provider with 6 - 7,000 employees worldwide and fortune 500 company with assets of 6.32 billion in 2021 was attacked by ransomware and it’s customers lost access to their mail. For three weeks now I’ve been helping some of their customers recover fractions of their mail from computers, connecting them to ours and other email service providers so they can do business again. Unfortunately, many Rackspace customers are still down, have been without email for weeks and may never see their mail again.
At times it takes a catastrophe such as this for businesses to realize the risks involved in turning their data and trust over to one external source. The solution, it’s simple and inexpensive, use an email archiving system such as MailStore to duplicate your mail.
Daniel R. Mazur
COO Computer IT Solutions
Instant Email Compliance
Regardless of your industry, you are likely required to comply with stringent retention regulations. Required or not, there are many reasons to keep a record of all you incoming and outgoing emails.
Email Retention Laws by Industry
Industry
Regulatory Organization
Years Required for Retension
Credit Card and Related Processing Companies
PCI DSS
One Year
Telecommunication
FCC (Title 47, Part2)
Two Years
All Federal, State and Local Agencies
FOIA (Federal and State)
Three Years
DOD Contractors
DOD 5015.2
Three Years
Banking
FDIC
Five Years
Pharmaceuticals, Biological Products and Food Manufacturers
Seven Years
All Companies
IRS
Seven Years
Bank and Finance Firms
Gramm-Leach-Bliley Act
Seven Years
Healthcare
HIPAA
Seven Years
Investment Advisers
SEC 204-2
Seven Years to lifetime
Securities Firms, Investment Bankers, Brokers and Dealers and Insurance Agents
SEC 17a(3) and 17a(4)
Seven Years to lifetime
Although these are general guidelines, the length of time required for retaining emails can vary within each industry. Any information in this article is not legal advice but is meant for educational and planning purposes. You must consult your legal, compliance, IT and management teams to confirm the exact requirements for your position.
Accurate Capture
Secure an unmodified, exact copy of all email sent and received that can never be deleted, moved or changed by anyone.
Easy Access
You control who has access, available anywhere from your web-connected device and even from your Outlook inbox.
Streamline Searching
Powerful search engine technology allows you to quickly find messages from large storage accounts that otherwise would crash your email application. Granular selection of search criteria gets you to exactly what you’re looking for.
Instant "open and respond"
Instantly open and respond to archive messages. No need to dowload or export searched messages for review and response. Stay right in you Outlook browswer and handle archived messages from there.
Unlimited Storage
In addition to keeping your emails safe and compliant, reducing the amount of data managed by email servers custs costs, increases performance and efficiency.
More Access!
Do you have PST files on your desktop or external drive? Have you been archiving data that can only be reached from one machine? Take all that data and pour it into our archives. We’ll secure it, and you can access the data from anywhere!
Your Complete Arching Solution
1 - 5 Accounts
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Fast full-text searching
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Supports IMAP, POP, Exchange
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Office365, any Email Hosting
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Outlook App for PC's
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Resolves mailbox size restrictions
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Outlook App for easy, fast access
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Meets retention requirements for business
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Setup and support
6 - 24 ACCOUNTS
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Fast full-text searching
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Supports IMAP, POP, Exchange
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Office 365, any Email Hosting
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Outlook App for PC's
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Resolves mailbox size restrictions
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Outlook App for easy, fast access
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Meets retention requirements for business
-
Setup and support
25 + Accounts
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Fast full-text searching
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Supports IMAP, POP, Exchange
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Office 365, and Email Hosting
-
Outlook App for PC's
-
Resolves mailbox size restrictions
-
Outlook App for easy, fast access
-
Meets retention requirements for business
-
Setup and support
